Whether you’re a small business owner or a seasoned accountant, understanding the nuances of QuickBooks Desktop W-2 Forms is paramount. We’ll explore the intricacies, share tips, and unravel the complexities, empowering you to navigate tax seasons with confidence. Stay tuned for expert insights, best practices, and step-by-step guides to Print Form W-2s in QuickBooks Desktop accounting Software.
View & Print Form W-2s through QuickBooks
- Go to Taxes -> Payroll Tax.
- Moving to the Forms section -> Click the Annual Forms link.
- Choose either All Employees or a specific employee name by clicking on the drop-down menu given.
- Choose the W-2 and copies B/C & 2 link as this will allow you to print employee copies: Right from the Form W-2 page.
- Make your selection by clicking on the drop-down button.
- Click View -> choose to start Adobe Reader in a new window.
- Select the print icon on the Reader toolbar to print.
- In case you face a problem in printing QuickBooks, choose to have a problem viewing or print forms from the link.
- Archive the W-2 on the Printable Employee Copies: Form W-2 page.
- Ensure that Box 13 is checked for the right employees by using the requirements to update your Box 13.
How to Print W2 Forms in QuickBooks Desktop Payroll Assisted?
- Firstly discover the Payroll Tax Center.
- Select the Employee button for the Payroll Center
- Hit on the File Forms option
- Select the View/Print forms W-2s’
- Now write the payroll pin and then hit the OK button.
- Locate the W-2s option and then change the required Year
- Hit on the Employees field to choose all the employees
- You can even select some particular employees from the list of Employees.
- Now hit on the Open/Save Selected option.
- Once done, a print instruction window will display on the screen, and choose the preferred option as per requirement.
- After this, a message will display according to the selection.
- Now load the paper into the printer.
- After this, an Adobe file will automatically display with w2 selections.
- Locate the file menu to hit the Print button
- Get the printout of the W2 form from the printer.
How to Print W2 Form in QuickBooks Desktop Payroll Standard and Enhanced?
- Open the latest 2024 updated QuickBooks Desktop
- Discover the ‘Employees’ drop-down option
- Choose the Payroll Tax forms & W-2s button and then hit on the Process Payroll form button
- Locate the File Forms option
- Choose the Annual form W-3-Wage/Annual form W-2 & Transmittal option/Tax Statement
- Once done, hit the Create form button
- Now open the window that says File Form
If you do not discover the form, then it means the inactive mode is enabled, so there is a need to activate the form. Here are the steps.
- Locate Forms option
- Choose the Make a New Form Active button
- Hit the Federal button appearing in the State option
- Select the w2 form and then click the Add form button
- Process W-2s to display options
- Choose the All Employees button, if you need to file the forms for all the Employees at once
- Select Employee’s last name, to and from, to file by batch
- Now fill in the Year in the field that says Year and hit on OK button
- Now hit on Select employees
- It will automatically display Form W-3/W-2 Window
- Select the Employee you need to print as per the requirement
- Now locate the Review/Edit button to review the W-2 form
- Now hit the Submit form button
- Once done, follow the instructions displayed on the screen to print the file.
Read more— 5 Reasons to Choose a Cloud Accounting Firm In 2024